Canvas Canvas WebexCanvas Webex - How do I create Webex Office Hours?

Canvas Webex - How do I create Webex Office Hours?

Canvas Webex allows instructors to post Webex Office Hours allowing students to sign-up for a private Webex meeting with the instructor.

IMPORTANT!!

-CANVAS WEBEX OFFICE HOURS ARE NOT SITE SPECIFIC.
When you set up Webex Office hours on one Canvas site it will also appear on all of your Canvas sites (if you have gone through the "set-up" process on those sites)

- We recommending using either the Firefox or Chrome browser for access to Webex Office Hours

- Users may have to download the Webex app plugin if it is not installed on their computer.

Directions for Canvas Webex "Set-up" are here:
Canvas Webex - Set-up

After Set-up, Click Cisco Webex

This displays the Canvas Webex application.

Click on the Office Hours tab

This displays the Canvas Webex Office Hours page.

Example:

The Canvas Webex Office Hours page consists of 7 columns of 30 minute time slots covering 24 hours a day from Sunday through Saturday.

The default Meeting Duration is 30 minutes.  The default Appointment Buffer is 30 minutes.

Instructors can set an alternate Meeting Duration by clicking on the Availability dropdown box (Click Save at the bottom of the page when finished)

Instructors can set an alternative Appointment Buffer by clicking on the Block Off Extra Time Dropdown box (Click Save at the bottom of the page when finished)

After setting the Appointment Duration and Buffer time, select the times you want set for Office Hours

Note: You can deselect a time slot by clicking on it again.

Click Save (located at the bottom of the page)

Example of student view of Canvas Webex Office Hours:

Students select a time slot then click Confirm Meeting

An appointment confirmation is displayed for the student

Students also receive an email confirming their Office Hours appointment

Note: Students can click on "Add to Calendar" to add the appointment to their personal calendar. THIS IS HIGHLY RECCOMENDED

Instructors also receive an email confirming the student's Office Hours appointment

Note: Instructors can click on "Add to Calendar" to add the appointment to their personal calendar. THIS IS HIGHLY RECCOMENDED

Instructors can view and access Office Hours appointments by clicking on "View My Meetings in Webex"

Unlike Virtual Meetings, there is no link in the Canvas WebEx app to any Office Hours meetings.

Instructors and students need to go to:

their personal Tufts WebEx or
their notification email or
their personal calendar (if they saved the notification to their calendar)

to access the link for the Canvas Webex Office Hours meeting