Educational Technology User GuidesPoll EverywhereInstructorsCollaborating with Colleagues or Teaching Assistants

Collaborating with Colleagues or Teaching Assistants

Do I need to use "Teams"?

"Teams" allows you to share and present questions created by other users.

Teams is useful when:

  • your TA creates questions for you to present, or;
  • you co-teach a course with one or more other faculty and need to add questions from multiple users in the same lecture presentation.
Setting up "Teams"

To request a user group, email [email protected] with your requested team name and provide the names and email addresses of everyone who needs to be included in the group. You can see your teams and the other members on your teams by clicking on the "Teams" tab on

NOTE: you can be a member of multiple teams, so you can request a team for more than one course with different groups of users.

Sharing questions with a Team

Select the Folder you want to share and click the three Dots, and click Share

Select the Teams that you want to share these questions with

You can share the group of questions with more than one team. You can also create additional groups to share with different teams.

Click "Save" when you have selected the teams you want to share with.

DO NOT select "Everyone at Tufts University". That will make the questions available to every Poll Everywhere user at the university.

Presenting questions shared with you

Click on "Shared with me" to view questions that are shared with you

To access shared polls, click on "Shared with me" on the left-hand side of your Polls page. Here are the capacities and limitations on using shared questions:

You can:

  • Present shared questions from your personal Poll Everywhere URL
  • Add shared questions to your presentations
  • Copy questions to your account
  • Run reports on shared questions

You cannot:

  • Edit shared questions (unless you copy them to your account

Folders that you have shared with others in your team will not appear in the Shared with me folder. The "sharing symbol" attached to your folders in My Activities is what indicates that folder has been shared. To see which team that folder is shared with please repeat the "Sharing Questions with a team" step.

Adding shared questions to your lecture presentations

Select shared questions in the Presenter app

Shared questions will appear at the bottom of the list of folders in the Presenter app. They can be selected and inserted into your lecture presentations like the other questions in your account.

Presenting questions added by other Team members

A shared question will work for all Team members regardless of who embedded the question into the lecture presentation.

For example, if your TA embedded shared questions into a presentation and sent the file to you, you can still log in as yourself and present the questions through your Poll Everywhere URL even though it was your TA that embedded the questions into the presentation.

Reporting on shared questions

It is possible to run reports on members of your team, regardless of who presents as long as the presentation used the shared polls.

Go to the "Reports" tab and click "Create Report"

Choose Gradebook

Select your report type and click "Shared with me"

Reports - Poll Everywhere

Select which polls to report on

Reports - Poll Everywhere

You can either select the whole folder or click into the folder to select individual polls.

Note: The folders with the share icon are a visual reminder that these polls are shared with others. You cannot pull reports by other presenters if they did not use shared polls.

Select which run you would like to pull a report on


Ensure you know which date your team member ran the shared polls in order to pull an accurate report.

Select which presenter you would like to pull the report for


Download or Export your report


Downloading the file will download an excel spreadsheet to your local drive. Exporting allows you to send the report to canvas.