How do I schedule a meeting directly in Zoom?

You can set up meeting directly in Tufts Zoom by logging into your account in a web browser, or by launching the Zoom app

Option 1: Go to a browser and login into Zoom using the Tufts Zoom URL

Then go to Personal > Meetings  and click "Schedule a New Meeting"

Option 2: Launch the Zoom app on your computer or mobile device (be sure to sign in using Tufts SSO)

You will see the Zoom launch window with four big buttons

Click "Schedule" to set up and schedule a meeting

For Option 1 and Option 2: Fill out the Schedule a Meeting form

Complete the items in the form

  1. Topic – Give your meeting a short, descriptive name.
  2. Description (Optional) – Provide a more detailed description of your meeting.
  3. When – Select a date and start time for your meeting.
  4. Duration – Estimate how long the meeting will take.
  5. Recurring (Optional) – Check this box if you plan on setting up a recurring meeting. More options will appear for you to set up the recurrence pattern.
  6. Registration (Optional) – Check the Required box if you want attendees to register for the meeting in advance.

Set additional settings for the meeting

  1. Video – Determine whether you want to start the meeting with host or participant video automatically visible when the meeting starts. 
  2. Audio – This section is locked, with “Telephone and Computer Audio” selected. This gives participants the option to join the meeting with audio either by phone or via computer.
  3. Meeting Passcode (Optional) - Set a passcode for your meeting. As of 9/27/2020, Zoom will  have increased security, and will require either a passcode or a  waiting room on every meeting. We recommend a passcode for all Zoom  class sessions. NOTE: This and other settings are recommended to prevent Zoombombing. See: How can I prevent Zoombombing?
  4. Join before host  – This allows meeting participants to join the meeting before the host does. It also allows the meeting to keep going if the host accidentally leaves or gets dropped from it. NOTE: this option is disabled by default, to deter Zoombombing. See: How can I prevent Zoombombing?
  5. Mute participants upon entry – Checking this box automatically mutes participants’ audio when they join the meeting. Participants will be able to unmute themselves at any time. 
  6. Meeting ID – Choose "Generate Automatically" for Zoom to create a unique ID for this one meeting. NOTE: you may want to avoid choosing "Personal Meeting ID", as a measure to prevent Zoom-bombing. See: How can I prevent Zoom-bombing?
  7. Enable waiting room (Optional) – If this is selected, participants will enter a “waiting room” before they can officially join the meeting. The host can then determine who is allowed to enter using the Participants Panel.  As of 9/27/2020, Zoom will  have increased security, and will require either a passcode or a  waiting room on every meeting. The waiting room can also be enabled/disabled during a meeting via the Security Icon or the Participants Panel.
  8. Record the meeting automatically - If you want to record your Zoom meeting automatically, during the time the Zoom meeting is scheduled for, select this option, then select "Cloud". See: Recording a Zoom meeting
  9. Alternative Hosts (Optional) – Provide the email addresses of participants who you will allow to serve as hosts in your place if you are unable to join. Having an alternative host can be useful in case you accidentally get bumped from a meeting, and as a way to deter Zoombombing.  See: How can I prevent Zoombombing?

When done choosing meeting settings, click "Save"

Once you've set up your meeting, you can invite your students to it —

See: How can I invite my students to a Zoom meeting?

See: How can I invite my students to a Zoom meeting from Canvas or TUSK?