What Zoom settings should I set ahead of time to secure my Zoom classroom?
Once you have set up your Zoom class meetings in Canvas-Zoom, you can log into your Tufts Zoom account and set additional settings before the meeting starts, to enhance participant safety —
Log into your Tufts Zoom account
Log in with SSO at https://tufts.zoom.us/
MEETING SPECIFIC SETTINGS
Click on "Meetings" and click on the title of the meeting you'd like to edit settings for
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Scroll down and click "Edit" to edit the following settings
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Schedule your meetings with a unique link
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Schedule each Zoom meeting to have a unique link (instead of re-using a link many times, which makes it vulnerable to getting shared out publicly)
- See: How can I invite my students to a Zoom meeting from Canvas or TUSK?
- See: How do I set up a meeting directly in Zoom?
Your Zoom Personal Meeting ID and Link are always the same, and can get accidentally shared out publicly. Consider disabling them:
Keep your Zoom class meetings passcode protected
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All Zoom meetings are passcode protected by default. Keep this setting enabled to keep your meetings secure.
- See: Zoom Account Settings
- See: Require a Passcode
To further protect your meeting, disable the setting called: "Embed passcode in meeting link for one-click join." When this is disabled, you must provide the passcode in a separate communication from the meeting link. This is less convenient, but is a deterrent to unwanted visitors.
ZOOM WIDE SETTINGS
In addition to adjusting settings for individual meetings, you can set Zoom-wide settings which will apply to all of the meetings you create —
Find these settings in your Zoom account online, under "Settings". To find any given setting, scroll down through the sections titled: Security, Schedule Meeting, In Meeting (Basic), In Meeting (Advanced), Email Notification, and Other.
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Enable "Identify guest participants in the meeting/webinar"
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Enable this setting so that you as the meeting host and other Tufts Zoom users can check the participants list to see if a participant without a Tufts Zoom account has joined.
Restrict annotation so that only the presenter can annotate
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In the Zoom meeting settings enable "Only the user who is sharing can annotate".
Prevent participants from transferring files
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In the Zoom meeting settings disable "File Transfer".
NOTE: This is disabled by default in Tufts Zoom accounts.
Prevent removed participants from rejoining a meeting
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Disable "Allow removed participants to rejoin" so ejected attendees cannot re-enter the meeting.
NOTE: This is disabled by default in your Tufts Zoom account.
- See: Account Settings
REMEMBER: Never share a Zoom meeting link in a public setting, such as on social media or online bulletin boards, in blog posts or news articles, or on listservs or email lists with wide distribution.