How do I share a Zoom Cloud video recording with students?
Whether you create a meeting via Canvas Zoom or via your Tufts Zoom application at "tufts.zoom.us", you can share a video recording (that has been saved to the Zoom cloud) with your students or with others.
When a Zoom video recording is finished processing, you will be sent an email informing you that the video is available to be shared. This email includes a link to the shared video.
You can share the video two ways:
Option 1- by sending the shared link to students or others via an email
Option 2- by posting the link on your Canvas course site (Announcements / Modules / Pages)
Option 3- (if the meeting was scheduled via the Canvas Zoom tool - not via tufts.zoom.us), by "publishing" the shared video link in the Canvas course site Zoom tool
After receiving the Zoom email informing you that the video is available to be share navigate to:
Once there, click "Sign In" and log in via SSO with your Tufts credentials
(or, if on a Zoom application, click "SSO" to log in with your Tufts credentials)
Click "Recordings and Transcripts"
This displays a list of the Zoom recordings you have made to the cloud
Click the Share arrow below the video you want to share
Update the sharing settings in the gear icon
Toggle on settings relevant to your video
1. Set expiration date: This is useful if you want the course material to expire at the end of the semester
2. Viewers can download: This can be helpful if students don't have reliable internet, but ensure that all parties visible in the video are okay with potential distribution. It is best to leave this unchecked out of caution.
3. Viewers can see transcript: it is recommended to leave this on for accessibility reasons.
4. Viewers need to register to watch: This means students must sign into their tufts account with SSO before they can view the video
5. Passcode: You can add a passcode to the video and share it with the students so only they have access in case the link is shared.
Best practice is to download the video from zoom and upload it to your Canvas course Media Gallery to ensure the video privacy remains safe and only available to those who should have access.
For more information see: How can I migrate teaching-related Zoom recordings?
After you have the appropriate settings click, Copy link
This will copy the shareable link to your clipboard where you can choose how best to share that link with your students.
See below for 3 different options for sharing the link/recording.
Option 1 - To share the video via email, paste the shared URL in an email to others
Option 2 - To share the video by posting the link on your Canvas course site Modules tool, go to Modules, click the "Plus" (+) icon to the right of the Module you want to add the video link
This displays the Add Item dialogue box
Use the dropdown box to select External URL
This displays the Add an External URL dialogue box
Paste the URL in the URL box, Add a title for the link in the Page Name box, checkmark "Load in a new tab", then click "Add Item"
NOTE: LOAD IN A NEW TAB MUST BE CHECKED
Publish the link in the Module
When a student clicks on the link, the video will open in a new tab.
Option 3 - To share the video (if the meeting was scheduled via the Canvas Zoom tool) in the Canvas course site tool, go to the Canvas site and click "Zoom"
NOTE: THIS OPTION IS ONLY AVAILABLE IF THE ZOOM MEETING WAS CREATED IN THE CANVAS SITE ZOOM TOOL AND NOT VIA TUFTS.ZOOM.US
This displays the course site Zoom page
Click "Cloud Recordings"
To the right of the name of the video, "Publish" the video by turning the slider switch to "On"
Students can then click on the Zoom tool, then click "Cloud Recordings, then click on the name of the recording
This will display a selection page, where students can select the video or audio only
Students then click on the Video
This displays the Zoom video recording
