Creating a Pre-assigned break out rooms (Tufts and Non-Tufts participants)
When using the Pre-assigned break out room feature, there is no way to ensure that all of your students log in with the correct account so that they are placed in the right break out room. For this reason, you may want to consider using the in meeting break out room feature or having each small group facilitator create an individual meeting link.
We recommend creating the meeting on tufts.zoom.us.
If you create the link on Canvas, the students will automatically be shown a link to the room in canvas. This link will not enforce that they are logged into their tufts account. Read more in "what to send to students" at the bottom.
If you create the meeting in Canvas go to tufts.zoom.us and log in to edit your settings.
Create the CSV for the meeting
Upload your CSV into the Zoom window.
Your meeting room names can not have spaces.
Zoom usernames are case sensitive. Tufts users will have the first letter of their first and last name capitalized.
If you enter an email that is incorrect, you will not get any feedback from zoom.
If the email is not a @tufts.edu email, or if that user has not claimed their account by the time of the meeting the user will not be automatically placed into a breakout room during the session.
Confirm your rooms and Save
Recommended meeting settings
Note the meeting ID
What to send to students
Adapt the following message to send to your students.
For our upcoming session on DATE AND TIME, we will be using the breakout room feature for our small group activities.
Please follow these instructions to log into this session: https://tuftsedtech.screenstepslive.com/s/19028/m/94934/l/1231045-for-students-attending-a-zoom-breakout-room-meeting
You will need the following meeting ID to follow the instructions above:
INSERT MEETING ID
If your students typically find your meeting invites in their Canvas calendar you may want to create a calendar invite with the above info.
You can also use the canvas inbox or canvas announcements to send this information to your students.