Attendance Tracking
After every attendance session, the Oasis Admin must check the attendance status of students. Oasis does not automatically list students as absent, instead, it will list any students that did not attest to attending with the QR as 'Unknown.' It is the Admins responsibility to change the Unknown status to the appropriate status.
Open The Event where Attendance was Taken
Click on the name of the event to open the event edit window.
For more information on taking attendance click here: Attendance Running and Reporting. Depending on your role in Oasis, you can access the editable calendar by clicking on:
Manage -> Event Based Courses -> Edit Events
or
Course -> Manage Events -> Edit Events
Click Modify Attendance
Check the Attendance Status
** note, the unknown status has been replaced with No Record.
Address students who are listed as 'Late' or 'no record.'
Default Attendance Status
| Status Entry: | What It's Used For |
| Attended: | Student successfully scanned the QR code within the time allowed. |
| Late/Absent: | Student successfully scanned the QR code after the time allowed |
| No Record: | Default status when no attendance registration is received. **Admin must manually change this field to the applicable status. |
Custom Status
Any number of statuses can be set, contact [email protected] if your school needs a new custom status to conform with your school's attendance policy.
| VET custom Status: | What its used for |
|---|---|
| Excused: | Absence is excused per the Required Attendance Policy. |
| Unexcused: | Absence is unexcused per the Required Attendance Policy. |
| Excused/Swap: | Absence is excused per the Required Attendance Policy and the student made up the missed lab. |
| Unexcused/Swap: | Absence is unexcused per the Required Attendance Policy and the student made up the missed lab. |
| Excused/No Swap: | Absence is excused per the Required Attendance Policy and the student did not make up the missed lab. |
| Unexcused/No Swap: | Absence is unexcused per the Required Attendance Policy and the student did not make up the missed lab. |
| TUSM Custom Status: | What It's Used For |
| Excused: | Absence is excused per the TUSM Attendance Policy. |
| Excused for personal reasons: | Absence is excused for personal reasons per the TUSM Attendance Policy |
| Unexcused: | Absence is unexcused per the TUSM Attendance Policy. |
| Unexcused-no penalty: | Absence is unexcused per the TUSM Attendance Policy but there were extenuating circumstances that you discussed with the OSA. |
| Late: | You successfully scanned the QR code but was not within 15 minutes of the start of class/lab. |
| Late–no penalty: | You successfully scanned the QR code but was not within 15 minutes of the start of class/lab but there were extenuating circumstances that you discussed with the OSA. |
| N/a: | This event is not applicable to you. |
Modify Status
Use the drop down next to each students name to set their status for a specific event.
** note, the unknown status has been replaced with No Record.
Update All Records
This is typically used when you want to track attendance but not use the QR code. You may have used a sign-in sheet or Poll Everywhere poll, but you want students to be able to see and track their attendance in Oasis.
NOTE: you must enable attendance on the calendar as described here.
Use the update all records drop-down to change all the student statuses from Unknown to another status. Typically you would set them all to Attended and then find and change any Absent or Excused students to the correct status.
Submit
